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We create a personalized “Crisis Management Plan” for all our weddings and events to help prevent issues along the way. We educate and encourage couples to take a step back and think about the “big picture” when making major decisions or changes.
We call each vendor an hour prior to their arrival time to make sure they are still on schedule. We work with our couples to create an alternative plan in case of unforeseen circumstances with the venue.
We provide a Wedding Day Emergency kit, which includes items such as a sewing kit, tape, first aide, makeup, and a steamer just to name a few. All of this and more is covered in the Crisis Management Plan.
We serve as the liaison between our couples and their vendors. We review and collect copies of all contracts to go over them with the vendor and couple to ensure everything is in order and to help prevent surprises later on.
We gather copies of their insurance certificates to pass along to the venue and petty cash for any last-minute payments to vendors.
We call all vendors the week before and an hour prior to their anticipated arrival on the day of to ensure everything is still on schedule.
We provide each vendor with a day-of timeline so we are all on the same page.
We have all contracts in hand and do quality checks during setup to ensure all items or services are accounted for and break down to ensure vendors don’t forget any equipment and the venue is left clean.
We help our couples establish a budget based on the size of the ceremony and reception, the location, their personal preferences and expenses they can realistically afford.
We talk with all the major contributors to ensure the budget reflects the total amount available for their wedding. We provide our couples with a typical cost breakdown for each vendor to help them stay within budget.
We collect all invoices and track payments to stay abreast of the actual cost for each vendor. We keep our couples informed of the budget spent and adjust the cost breakdown as needed for the remaining vendors along the way.
We serve as the liaison between our couples and their vendors. We stay in constant contact with each vendor via phone calls, texts and emails to gather all information needed to ensure everything is running as scheduled.
We gather copies of their insurance certificates to pass along to the venue and petty cash for any last-minute payments to vendors.
We call all vendors the week before and an hour prior to their anticipated arrival on the day of to ensure everything is still on schedule.
We have all contracts in hand and do quality checks during setup to ensure all items or services are accounted for and break down to ensure vendors don’t forget any equipment and the venue is left clean.
Based on the time remaining to their wedding date, we provide our couples with a timeline of scheduled tasks to be completed during the months along the way.
In the timeline, tasks are assigned to the appropriate party for completion. We continually update and adjust the timeline as needed as tasks are completed. We have scheduled meetings with our couples to discuss progress and any adjustments that need to be made.
We create a separate timeline, or critical path, for the day-of that includes all tasks that need to be completed by vendors, the wedding party, etc. on the wedding day.
We provide each vendor with a day-of timeline, so we are all on the same page. We work with the vendors during setup and breakdown to help ensure everything runs smoothly.
We complete a day-of timeline that covers every detail of the wedding from start to finish.
This includes rehearsal and other events happening throughout the day-of such as first look, pre ceremony pictures, etc.
We schedule each task down to the minute and work diligently to stay on schedule.
We serve as the liaison for our couples and communicate directly with the vendors during setup and breakdown. We do quality checks with contracts in hand to ensure all the fine details are taken care of.
We start with very detailed questionnaires, so we don’t miss a thing. During meetings we go over everything and get to know our couples, their likes, dislikes, etc.
We create a vision board inspired by all the information we have gathered from our couple.
From there, we meet to discuss and tweak the design as needed until our couple is completely satisfied with the design. From there we visit vendors for mock-ups, samples or other items to completely nail down the design.
We have all vendor contracts in hand to do quality checks during setup to ensure all items or services are accounted for and the styling is perfect.
Schedule a consultation ASAP to make sure we hold that date in our calendar. Our calendar is booked 6 months to 1 year ahead bit we try to be as flexible as possible as we strive to help anyone who wants to book us.
